Being an event planner is not an easy job. There’s just so many stuff you have to organise. And even when you’ve planned your event to the last second, Murphy’s Law always works. “Anything that can go wrong will go wrong.” With so much on the line, and often, not much time, event planners must be able to think fast and act quick, keeping a calm and composed nature despite high-pressure situations.
If you’re an event planner that has to organise an event in Doncaster, then you’ve come to the right place!
Doncaster is breathtakingly beautiful any day of the year, making it one of the best places to host events. This market town in Yorkshire, England, is a paradise for event planners. There is something for everyone in Doncaster!
Below, we’ve listed down some tips on being an event-planner in Doncaster.
Get All The Facts Right
You can’t have an event without a celebrant. They should be at the centre of the decision-making for every event that you host.
- Before you make calls and other arrangements, sit down with your client and ask for their ideas.
- More importantly, find out what they really want. As an event planner, you will encounter clients that would say “do whatever” and then act displeased once you’ve taken the creative control.
- Get your clients in the decision-making process.
- Also, jot down everything they suggest and say.
- If possible, have them sign all of the decisions so that you have proof of what they agreed to.
Here are some questions you should ask your clients from the get-go.
What Event Do They Want?
What do they envision their event to look like? Do they want a breathtakingly grand ceremony that will be the talk of the town for months on end, or do they want an intimate reception with select relatives and close friends? As an event planner, you want to reach all of their expectations for your celebration to be a success.
Right from the start, ask for the guest list. The number of guests invited will determine the size parameters of your location. You don’t want to book a hall and put a deposit, only to find out that the guest list far exceeds the maximum.
Date of the Event
Doncaster is beautiful every day of the year. However, you need to think of the appropriate location for your event. For instance, if the event is going to be between the months of December to March, it might not be the best idea to stage the entire event outdoors.
Another essential aspect that you must set right from the start is the budget plan. While some clients would say that the sky is the limit, it’s still smart to ask for a number. Make sure to note this down and stick to it. You don’t want to plan a party that your client ultimately can’t afford. Don’t worry. There are a lot of affordable event locations, bands, and caterers in Doncaster.
2. Finding the Location
Once you have gathered the facts, you can start looking at suitable locations around Doncaster. The best thing about this South Yorkshire town is that it is surrounded by breathtaking locations.
Cusworth Hall is also famous for hosting memorable events. They offer a Grand Entrance Hall Canape Reception for your dream wedding to happen. Cusworth Hall also has a wide array of astonishingly beautiful halls and views for you to choose from, as well as breathtaking landscapes that will work wonderfully as the backdrop of your wedding pictures!
Looking for a more rustic event? Check out Conisborough Castle!
Does your client want a small, intimate family-only party? Why not host it inside the Mercure Doncaster Centre Danum Hotel? There’s a perfect location for your event waiting in Doncaster. You can even host a sports-themed party at the Darrington Golf Club!
3. Booking Local Contractors
After you have booked your location, it’s now time to look for local contractors. Below are the standard contractors that event planners in Doncaster hire:
Typically, party venues have their own catering menu tied up with the venue package. However, it is up to you and your client as to whether you want to hire their service. Do a taste test prior to agreeing. There is a chance the on-site caterers can’t accommodate the menu that your client wants. You also want to ask for any dietary restrictions that your client or their guests have. You must note down specific meal requests such as kosher, halal, vegan, and food allergies.
What’s a party without music? A wedding would usually require a smooth jazz band while parties would wish for something more upbeat. A live cover band is so much better than a phone, and a playlist plugged into the speaker. Lucky for you. There are loads of live cover bands in Doncaster, just waiting to be called for any occasion. Check out this list so you can find the best match for your event!
Storage Unit in Doncaster
If your event-planning company is far from Doncaster, it’s best to rent a cheap storage facility in Doncaster. This way, you can keep all of the decor, centerpieces, floral arrangements, banners, streamers, tables, chairs, and even your worker’s uniforms on-site days in advance. Experts at Fantastic note that you don’t want to deal with logistics delays on the day of your event. One nightmare you want to avoid is your company van getting stuck in traffic and not arriving with the stuff on-time for your event.
4. Plan something fun for everyone!
The most important job of an event planner is to make sure that everyone invited is having fun. You want all of your parties to be a golden moment that everyone will remember. If there will be kids at your event, prepare accordingly with a kids menu and a little playground section for them. This way, the kids can have a fun time playing during the party, and the adults get to let their hair down and have fun, instead of having to babysit their children the entire time.